7 Expert Tips to Organize, Scan, and Shred Documents in November with Ease
As we move into the final months of the year, now is the perfect time to clear the clutter, get organized, and prepare for a fresh start in the new year. November offers a calm before the holiday rush, making it the ideal month to tackle those piles of documents, files, and old records that have been sitting untouched.
At SecurShred, we’re here to make this process easy and secure for you. Here are seven expert tips to help you get organized, scan essential files, and securely shred those documents you no longer need.
- Start with a Plan: Decide What to Keep, Scan, and Shred
A little planning goes a long way. Begin by sorting your documents into three main categories: keep, scan, and shred.
Keep: Only essential documents like legal paperwork, tax returns, or vital records.
Scan: Important documents you want to keep but don’t necessarily need in physical form.
Shred: Outdated files, unnecessary duplicates, or anything with sensitive information that you don’t need anymore.
Using SecurShred’s secure shredding services, you can trust that your unneeded documents are safely destroyed, helping you declutter without risk.
- Digitize What Matters Most
Scanning key documents can be a game-changer for organization. It reduces physical storage needs and makes finding documents easy in the future. Think of contracts, employee records, and essential business documents that you’ll want to keep secure yet accessible.
At SecurShred, we offer scanning services that make digitizing your documents simple and safe, so you can securely access and manage your files without the bulk of physical storage.
- Create a Secure Backup System
Once you’ve digitized your important documents, setting up a secure backup system is essential. Whether you choose cloud storage, external drives, or a combination, make sure to keep your digital files protected. Regularly updating and organizing this backup can ensure that your files are safe from data loss or breaches.
SecurShred can help you create an organized, secure digital archive that fits your needs, offering peace of mind and easy access to important information.
- Don’t Forget to Safely Destroy Old Digital Storage Media
It’s easy to overlook, but old hard drives, USB drives, and other storage devices also contain sensitive data. These items shouldn’t just be tossed in the trash; they need to be destroyed to prevent data breaches. SecurShred’s Ship-n-Destroy service securely destroys these items, ensuring all information is permanently erased.
Whether it’s outdated backup drives or storage media from retired equipment, SecurShred has you covered.
- Go Paperless Where Possible
This may sound obvious, but it’s surprising how much paper we accumulate even in a digital world. Take time in November to assess what processes or documents can be handled digitally moving forward. For instance, consider opting for electronic statements, invoices, and employee forms. Going paperless not only reduces physical clutter but also saves time and resources in the long run.
Our team at SecurShred can guide you in setting up a system for paperless document management, giving you more control and less clutter.
- Consider Security and Compliance Requirements
If you’re a business dealing with sensitive data, security and compliance are essential. Many industries have specific requirements for how long documents must be kept and how they should be destroyed once they’re no longer needed. SecurShred is certified and compliant with industry standards, meaning we adhere to strict regulations to keep your information safe.
By trusting SecurShred, you’ll be confident that you’re meeting all security and compliance needs, without the hassle of managing it yourself.
- Set a Yearly Routine for Document Organization and Shredding
One of the best ways to prevent future buildup is by establishing a yearly routine for document organization and shredding. Schedule time each November to go through files, scan what you need, and securely shred what you don’t. This helps keep clutter at bay and ensures that your records stay up-to-date.
With SecurShred, this annual task becomes easy and convenient. We’ll handle the heavy lifting, so all you have to do is follow your yearly routine!
November is a fantastic time to prepare for a clutter-free, organized new year. By following these tips, you can take control of your documents, protect sensitive information, and set yourself up for success in the coming year. And with SecurShred’s secure shredding and scanning services, you can make it easier than ever to stay organized without the stress.
Visit our website and see how easy it is to shred and store your sensitive documents. Let us help you simplify, secure, and start fresh!
