Know Your Document Retention Periods

It’s easy for files and records to pile up within your business.  Understanding how long to keep different types of documents is essential not only for maintaining organized records but also for staying compliant with laws and regulations. Improper record disposal can also make your company vulnerable to data breaches.

Let’s take a look at some specific document types and their recommended retention periods:

General Items

Capital Stock Ledgers: Permanent

Minute Books: Permanent

Canceled Bonds & Interest Coupons: 7 YEARS

Proxies of Holders of Voting Securities: 2 YEARS

List of Holders of Voting Securities: 7 YEARS

Deeds, Titles, Abstracts, etc.: Permanent

List of Holders of Voting Securities (After Expiration): 7 YEARS

Receipts & Expenditures

Duplicate Deposit Tickets: 1 YEAR

Bank Statements & Canceled Checks: 7 YEARS

Duplicate Checks: 4 YEARS

This is just a small selection of common document types. For a comprehensive understanding of the right retention periods, make sure to consult with professionals experienced in legal and security compliance.

The SecurShred Solution

When it’s time to destroy outdated or unneeded documents, the most important thing is ensuring it’s done securely. SecurShred offers convenient and reliable document destruction services that include:

On-site or off-site shredding: Your choice to suit your needs and security preferences.

Chain of custody protocols: We securely track your documents, ensuring complete records of their journey.

Certificates of Destruction: Proof of responsible disposal, helping with your liability management and compliance.

Don’t wait – get a records management plan in place

Choose SecurShred for Stress-Free Paper Destruction

If you find yourself overwhelmed with paper clutter and in need of a reliable, on-site paper destruction solution, follow Mill’s Hardware’s lead. Contact SecurShred for a seamless experience that prioritizes your security, efficiency, and overall satisfaction.